Conference Room Menu Bar

The virtual conference room includes several menu bar options. This article describes each menu bar option. Defined not-keys/shortcuts for a particular option are shown between () beside the option.

Click on any of the following links to go directly to that topic!

File Menu - Actions Menu - View Menu - Options Menu - Recording Menu - Administration Menu - Help Menu - Context Menu - Sub Menu -

File Menu

The File menu is used to open presentations, save text chats, change your audio settings, specify your status to exit the room, etc. Each option is described below:

• Open Recordings: Opens the recording folder. When recordings are made the files associated with the recording (templates and mp3) are kept in the recording folder within a folder with name assigned for the recording. This option permits deleting, previewing recordings as well as inspecting the contents of the recording folder.
• Open Recording Folders:Opens recording folders for inspection.
• Save Text Chat: For saving the public text chat into a specified file.
• Microphone Settings: Launches the Windows Control Panel Sound Recording volume control dialog.
• Configure Speaker: Launches the Windows Control Panel Sound Playback volume control dialog.
• My Status: Displays a drop down dialog to specify your status (online or away). The current status is shown with a tick beside the option. User who have asked to notified about status changes (see Options Menu - Accessibility) - will hear audible announcements when the status of a user changes. The icon beside the name in the participants window will reflect the current status.
• Online: If you are online.
• Away: If you have stepped away.
• Enable Drop Packets: Used to help resolve Internet congestion issues. When enabled the server, when it detects congestion, will "discard some audio packets being sent to the user.
• Exit (Alt+F4):
To exit the room.

Actions Menu

• Disable Talk Key( Alt+D): The default Talk Key is the Ctrl key. If you need to disable the Talk Key for any reason you would select this option.
• Mute Audio (Alt+Q:
Use to mute and un-mute the audio output.
• Lock Talk Key (Alt+L): Use to lock and unlock the Talk Key. You would typically have the Talk Key locked if you plan to speak for extended periods.
• Global Talk Key (Alt+Q): Specifies if your Talk Key can be used only from the virtual conference room (unselected) or if it can be used from any place on your desktop (selected.
• Disable All Sound Effects: Will disable all the sound effects generated by the technology

View Menu

The View Menu options specify witch features you want displayed in the virtual conference room. Each option is a toggle switch - click one to display the feature - click again to stop displaying the feature. A tick will be shown beside the option when it has been selected. Each option is described below:

1. Status Bar: Show or hide the Status bar - positioned along the bottom of the window.
2. Volume Control: Show or hide the microphone or speaker volume slider controls - located on the bottom right corner of the audio controls window.
3. Auto Hide: When selected removes the conference room icon from the Task bar.

Options Menu

The Options Menu is used to configure different conference room items such as the Talk Key or background color. Each option is described below:

• Accessibility: Use to show an extended menu for setting accessibility options.
• Screen Focus: Use to navigate to different areas of the virtual room.
  • Browser Address Bar (Alt+A): Positions cursor at the browser address.
  • Browser Navigation (F6): After clicking, use the arrow keys to scroll up or down and left or right.
  • User List (F7): After clicking use the arrow keys to select a particular user.
  • Text Chat Entry (F8): Positions the cursor at the text chat input area where you can type you text chat message.
  • Text Chat Message (F9): Position the cursor at the text chat viewing window.
  • Microphone Volume Adjust (Alt+S): Position the cursor at the speaker volume controls. Use the up and down buttons to adjust the volume.
  • Speaker Volume Adjust (Alt+S): Position the cursor at the speaker volume controls. Use the up and down buttons to adjust the volume.
• Speech Options:

The following items enable/disable different notification announcements. When the option(s) is enabled, an announcement when will be made when the event occurs - e.g. when a user enters the room you will hear: "so and so has entered the room". It acts as an on/off switch - click once to enable - click again to disable.
• Use Accessible Text Chat:
• Read Public Text Chat:
• Read Private Text Chat:
• Say Who Enters Room:
• Say Who Leaves Room:
• Say When Status Changes:
• Configure SAPI volume: Displays a dialog to set the SAPI volume.
• Say Who is Speaking: When selected an announcement will be made when a user comes up to speak.
• Text Chat: Use to specify the following text chat options:
• Time Stamp Chat Entries: Select this option if you want to time-stamp chat messages.
• Change Background Color: Use this option to change the background color of the room. A dialog will guide you with the change.
• Text Color Override: Use this option to enable and choose the text color to use for the override. When enabled all text chat messages will display using the color selected.
• Enable: To enable Text Chat Override
• Choose override color: Display dialog to choose override color
• Configure Talk Key: Use this option to configure another key combination for the Talk Key. A dialog will guide you through the change.
• Configure Room Sound Effects:
• Show and Enter Leave Messages
• Configure Talk Sounds: Use this option the change the media files used to identify the sounds played when a uses pushes or releases the Talk Key. A dialog will guide you through the change.
• Show Enter Leave UsersWill display messages in the text chat window when users ender and leave the web conference room

Recording Menu

The Recording menu is used to start, stop and pause recordings. Recording will contain everything that occurred during a meeting such as the audio, public text chatting (private text chatting is excluded) and the URL for the web pages pushed.

• Start/Stop Recording (Alt+R): Use this option to start and stop recordings. A tick is shown beside this option and a message will display in the status area when you are recording. Also an icon will appear beside the user name should the user is recording.
• Pause Recording (Alt+P): Use this option to pause a recording and to continue a recording. A tick will be shown beside this option and a message will display in the status area when the recording is paused.

The Recording Menu Narrated Presentation
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Administration Menu

(only available to Room Moderators)

The Administration menu has options to administer the room and to launch utilities such as the Whiteboard, Desktop Sharing and the Document Center.

• Favorites: Display a dialog to add the URL to Favorites and to View the saved Favorites.
• Send Current Web Page (F2): Use to push the current web page to all users.
• Follow-Me (F3): Use to enable pushing all changes in your browser to all other users. It acts as an on/off switch - click once to enable - click again to disable. When enabled a tick will be shown beside the item and a message is shown in the status bar. An icon will also display beside your name showing you have enable Follow-me
• Full Duplex Conversation: To establish full duplex conversations. When initiated moderators will be able to speak when other users are also speaking. Selecting the option when it is enabled, a tick shown, will disable full duplex. The recommendation is for one moderator to enable full duplex.
• Lock Room (F4): When locked, selected, users, non moderators, won't be able to log into the room
• Moderated Text Chat: When selected by any moderator in the room displays a message to moderators asking what action should be taken with this message - send the message to everyone, delete the message or delete all suture messages from the specific user.
• Poll Users: Publish a question requesting a Yes/No response. The individual responses are received by the moderator who requested the response. The moderator may publish the summary of the responses to the text chat.
• Document Center (Alt+D): Click to launch the Document Center. The Document Center is a tool for managing documents and archives.
• Whiteboard: Click to launch the Whiteboard. The Whiteboard is a drawing tool you use during real-time online discussions and collaboration.
• Desktop Sharing: Click to launch Desktop Sharing. Desktop Sharing is a tool for sharing the activities on your desktop with other users.
• Clear Speaker: Clear the selected speaker from the talk queue.
• Clear All Speakers : Clear all queued speakers from the talk queue.
• Raise speakers’ volume (Alt+ArrowUp): Raise the volume of the current speaker. The success of this function will depend on the configuration of the user's computer.
• Lower speakers’ volume (Alt+ArrowDown): Lower the volume of the current speaker. The success of this function will depend on the configuration of the user's computer.
• Disconnect Selected User: Use to remove the selected user from the room.
• Disconnect All Users: Use to remove all users from the room.
• Audio Mute Selected User: Use to mute the audio for the selected user.
• Audio Mute All Users: Use to mute the audio for all users. It acts as an on/off switch - click once to enable - click again to disable. When enabled a tick will be shown beside the item.
• Text Mute Selected User: /B>Use to mute text chatting for the selected speaker.
• Text Mute All Users: Use to mute text chatting for all users. It acts as an on/off switch - click once to enable - click again to disable. When enabled a tick will be shown beside the item and TEXT in show in the status bar.
• Disable Mic button of Users: Use to disable the talk key for all users in the room.
• Show/Unban Banned Users: Display any currently banned users and optionally remove the ban for any of the users in the list.
• Configure Full Duplex: Use to Configure the Full Duplex option.

Help Menu

The Help menu links you to online help documentation and forums and provides details about the technology.

• Online Help (F1): Provides access to online help material.
• About Web Conference: .Provides pertinent information about the technology - for example the version number.

Context Menu

The context menu is used to manage the conference room. The Contact Menu is displayed by right clicking beside the user icon in the user list.

Some of there options are also available from the Administration Menu and the sub menu.

• Send a private message: Click on this option to send a private message to the selected user. A separaate window will open and the content of the message will be restricted to you and the selected user. Several private messages can be occurring at the same time.
  Note: This is the only Context Menu item that is available to non-moderators.
• Disconnect Selected User: Use to remove the selected user from the room.
• Disconnect All Users: Use to remove all users from the room.
• Ban UserUse this option to kick users from the room and permanently ban them from entering the conference room in the future.
• Clear Speaker: Use to clear the current speaker from the talk queue.
• Clear All Speakers: Use to clear the current speaker and users waiting in the talk queue from the talk queue.
• Audio Mute Selected User: Use to mute the audio for the selected user.
• Audio Mute All Users: Use to mute the audio for all users. It acts as an on/off switch - click once to enable - click again to disable. When enabled a tick will be shown beside the item.
• Text Mute Selected User:Use to mute text chatting for the selected speaker.
• Text Mute All Users: Use to mute text chatting for all users. It acts as an on/off switch - click once to enable - click again to disable. When enabled a tick will be shown beside the item and TEXT in show in the status bar.
• Online:Will display your online status. It will be grayed out when other users are selected.
• Away: Will display your online status. It will be grayed out when other users are selected.

Sub Menu