Community Builder Room Administration Guide

The Community Builder uses different technology for the actual virtual community conference room. One of the functions of the Community Builder room configuration is to synchronize the databases between the Community Builder and the conference room technology.

The community administration password is required for this task.

To change community room configurations

1. Login to the community administration page.
2. From the Home Page click: Click here to configure your community and create rooms
3. To change a room configuration: click Click Click here to see a list of rooms
4. Click MANAGE for the room to need to modify.
5. Add of modify the following parameters:
• Room Name: Type in or modify the room name.
• Room Description: Type in or modify the room description.
• Group: Select the group (or category) for the room. Group names must have already been specified.
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• Max Users: Type in or modify the maximum number of users who can be in the room at any given time. The number specified can be any number up to the capacity of the community.
• Expiration: : Type in or modify the expiry date for this room. The format is YYYY/MM/DD.
• Opening Page URL: Type in or modify the fully qualified URL for the page to be displayed when a member enters a room.
• Logo URL: Type in or modify the fully qualified URL for the logo to display when in a room. The logo appears to the right of the audio controls. The height of the logo is 47 pixels. The width should be no wider than the allowable space provided.
• Allow Text Chat: Click to select or unselect. When selected public text chatting will be permitted. Conference room Moderators have additional control over text chatting.
• Position browser: Select the co-browser position within the room. The co-browser may be positioned on the left, right or on top.
• Allow record moderator: Click to select or unselect. When selected moderators may record the online meeting or webinar. Text chat conversations, voice conversations and URLs posted in the co-browser can be recorded.
• Allow record user:: Click to select or unselect. When selected users (non-moderators) may record the online meeting or webinar. Text chat conversations, voice conversations and URLs posted in the co-browser can be recorded..
• The Room is Open: Click to select or unselect. When selected the room is available for use. If this option is not selected the room will not be available and members will receive a message to that effect.
• Disable Private Text Chat:: Click to select or unselect. When selected private text chatting will not be permitted.
• Auto-Lock room: Click to select or unselect. When selected users (non-moderators) can't enter a room unless a room moderator is already in the room. Members will be advised appropriately when the room is locked.
• Browser size: Type of modify the area, as a percentage, the co-browser will occupy.
• Hide Listview for users: Click to select or unselect. When selected users (non moderators) will not see the list of users in the room. The list of moderators will be visible.
• Hide Desktop: Click to select or unselect. When selected the use of the Desktop Sharing is not permitted.
• Hide Whiteboard: Click to select or unselect. When selected the use of the Whiteboard is not permitted
• Quality: Select the room quality. Click here for more information on audio quality
  

  Note: The voice quality cannot be changed on the fly. When this value is changed all users must leave and re-enter the room. Failure to do so will result in some or all users hearing "chipmunk" like or other undesirable sounds.

• Moderator: A list or potential moderators will be displayed. Select a name and click Add moderator to add a moderator for the room. To remove a moderator select a moderator for the list of moderators already assigned to the room and click Remove moderators.
6. When you have completed the form, click Update button to update the room information. You will be returned to the room selection menu with a notice saying the room information has been updated

To Create a new community room

1. Login to the community administration page.
2. From the Home Page click: Click here to configure your community and create rooms
3. To create a new room: Click Click here to create a new chat room.
4. Complete the form. Use the same parameters as discussed above.
5. Click CREATE

Managing Groups will be discussed in another article.