WEB Document Center

The new "Web Document Center" is a document management utility which enhances the features of the original Document Center tool. The original Document Center will remain available for some time yet; it does provide some unique functions not available elsewhere.

The Web Document Center provides a utility whereby documents, intended for online meetings, can be managed. Proprietary format files are converted into HTML, streamlining the "pushing" of documents to everyone in a tcConference room.

A fundamental difference between the Document Center and the Web Document Center is where the conversion to HTML occurs. For the Document Center, the conversion occurs on the Moderator's personal computer; therefore, appropriate versions of Microsoft Office plus a Talking Communities PDF converter must be installed on the personal computer. With the Web Document Center, the conversion occurs on the server, and is therefore not dependent on local conversion utilities. A Moderator can now upload, and convert to HTML, any document saved with Microsoft Office or Open Office formats; PDF documents are also included. The Web Document Center can be used with Windows and MACs (plus Linux) whereas the original Document Center is limited to Windows.

Additionally a Moderator can use the Web Document Center to package movie files to easily push the URL to play that movie for every room attendee. There are some logistics (discussed elsewhere) to consider when using these movie files.

Launching the Web Document Center

1. Click Administration/Web Document Center for Windows or Administrator/Web Document Center for MAC. See article WEB Document Center - Independent Use for instructions on using the Web Document Center outside of a tcConference room.

Usage

To Upload Files:

1. Click Upload
2. Click Browse
3. Select file and click Upload File

Using Uploaded File in Room

1. Enable Follow Me
2. Click file to use - the file will display in the co-browser
3. If using PPT or PPTX files:
   1. A white page will appear and, across the bottom, the slide thumbnails (numbers for files uploaded using the original Document Center) will display - the audience will not see this navigation window.
   2. Click Next (on thumbnail or slide number) to push the slide. The room attendees will see this page in their co-browser.
   3. Repeat the above step to advance through the presentation.

To Delete Item:

1. Click Delete icon for file to be deleted.
2. Click OK for deletion confirmation prompt.

To Open in a New Window (Default Browser):

1. Click Open in New Window (far right) icon.
2. File will display in a new browser (not co-browser) window.

Appendix

Functions provided with the original Document Center but not with Web Document Center:

• Uploading files that can't be converted to HTML- e.g. .zip, .txt, etc.
• Uploading folders
• Archive(recording) file management
• Replaying archives (recordings) - some of these functions are provided with the Replay Center utility.